Everything. Anytime. In one calendar.
Group calendar for Outlook & Teams
People, rooms and resources in real time: the TimeFleX group calendar turns Outlook into a professional planner – with flexible views, global search and appointments created straight from the overview.
Customisable
6 views – the personal planner for every user.
Scalable
Display up to several hundred calendars in one view.
International
Calendars worldwide at a glance – in every time zone.
Linked rooms
Combinable rooms are booked automatically.
Global search
Search all calendars with one query – more than Outlook can.
Permissions
Create and manage access rights centrally for all staff.
Clear
Colours by category, employee and availability.
Special features
Calendar templates, permissions and much more.
Timeline
People, rooms and resources in one view
- Groups by department, location or role
- Several hundred calendars at once
- Full-text search across all calendars
Absences
Holidays, home office and projects at a glance
- Predefined group calendars for all departments in seconds
- Personal calendars with favourites, rooms and resources
- Year view with filters, e.g. for holidays
Planning
Create appointments straight from the overview
- Outlook delegate permissions are respected
- E-mail notification for every change
- Familiar operation thanks to Microsoft Fluent UI
Availability
See workload and free time instantly
- Workload per day and person
- Colours for free time slots
- Ideal for team leads and assistants
Support for linked rooms!
With our innovative solution for linked rooms (individual meeting rooms that can be flexibly combined or separated using partitions) your employees can now manage bookings even more easily. Whether it's a single room or a connected meeting area: our system automatically recognizes the connections and blocks or reserves the associated rooms accordingly.
As soon as a room is booked as part of a connected room, the system automatically blocks the linked individual rooms. Conversely, when booking a single room, all associated connected rooms are also reserved.
Experience intelligent, intuitive room management that optimizes your meeting planning and increases your productivity!
Clear structure of the user interface
FAQ about the group calendar
What are the benefits of a group calendar?
Efficient coordination: A group calendar allows team members to plan and coordinate appointments and events centrally. This facilitates the efficient use of resources and enables scheduling conflicts to be identified at an early stage.
Transparency: Team members have a clear overview of the group's planned activities and events. This promotes transparency and facilitates the planning of meetings and other activities.
Collaboration: A team calendar promotes collaboration, as team members can plan appointments and events together. It also facilitates communication about planned activities and ensures that everyone involved is on the same page (in real time).
Automated notifications: Automated notifications about calendar entries that have been created, changed, or deleted.
Resource management: When planning meetings or events, group calendars can also take into account the availability of resources such as meeting rooms or equipment. This facilitates the efficient management of shared resources.
The combination of these advantages and many more help to improve team coordination, increase productivity, and facilitate communication within the group.
How do you set up a group calendar?
Setting up a group calendar begins with selecting a suitable platform or application that meets the needs of your group. Popular digital options include Google Calendar, Microsoft Outlook, and Apple Calendar. After selecting the platform, an administrator creates the calendar and then invites all group members to participate. It is important that all members are given access permissions that suit their needs, whether as viewers or as people who can add and edit appointments.
Key information:
- Select a platform that suits the team's needs.
- An administrator creates the calendar and invites members.
- Access permissions must be distributed according to the needs of the group.
How can appointments be effectively coordinated in the group calendar?
Effective scheduling in a group calendar requires clear communication and rules. It is advisable to establish guidelines for the type of events that should be added and how details such as time, location, and description should be specified. In addition, using color codes for different types of events or for different group members can help keep the calendar clear and understandable. Regular reviews and updates of the calendar are also important to ensure that all information is up to date.
Key information:
- Clear communication and guidelines for adding events.
- Use of color codes to distinguish between event types or members.
- Regular review and updating of the calendar.
What challenges can arise when using a group calendar?
Challenges associated with using a group calendar can include overload with too many details, different access permissions, and the integration of individual calendars. Too many entries can make it difficult to find important information quickly, while different access rights can lead to confusion about who is authorized to make changes. Synchronizing individual calendars with the team calendar can also be a challenge, especially when different platforms are used.
Key information:
- Risk of overload due to too many entries.
- Management of different access permissions.
- Integration and synchronization with individual calendars.
How can the use of a group calendar be optimized?
Optimizing the use of a group calendar requires regular maintenance and adaptation to the changing needs of the group. A best practice approach is to regularly review calendar entries to remove outdated or no longer relevant appointments. Establishing a “calendar champion” within the group who is responsible for monitoring and updating the calendar can also be helpful. In addition, regular feedback sessions with group members can help identify and implement opportunities for improvement.
Key information:
- Regular maintenance and adaptation of the calendar.
- Establishment of a responsible “calendar champion.”
- Conducting feedback sessions for continuous improvement.
You too can discover the diverse range of options offered by TimeFleX Solutions
Do you have any questions concerning our product?
Get in touch!We would also be delighted to demonstrate the features of our solution in detail in a webinar and answer any questions you may have in person.