We make scheduling easy!

Find the right time for everyone

No more endless e-mails: with the TimeFleX MeetingFinder you create scheduling polls in Outlook, all participants vote – and the result becomes the meeting.

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8 good reasons

No more e-mail ping-pong when scheduling

An important meeting with many participants is coming up – only the right date is still missing. Instead of collecting acceptances and declines by e-mail for days, the MeetingFinder finds the best time slot by poll.

An algorithm suggests suitable time slots.

Internal and external people in one poll.

Define key and optional participants.

See your own calendar while voting.

See all running polls at a glance.

Automatic reminders for open votes.

Changes to the poll are reported automatically.

Colours and company logo to match your CI.

MeetingFinder in action

From poll to finished meeting

This is how scheduling works with TimeFleX.

Create poll Time suggestions Vote Set the meeting

TimeFleX MeetingFinder: create a scheduling poll with internal and external participants

Create poll

Create a scheduling poll in just a few steps

Define the subject and participants – the MeetingFinder takes care of the voting for you.

Invite internal and external participants
Distinguish VIP and optional participants
Set the time by which votes must be cast

Time suggestions

Suggest suitable time slots automatically

An algorithm searches for suitable time slots – you choose the suggestions for the poll.

Participants' appointments in view
Several suggestions in one poll
Time savings instead of checking calendars manually

TimeFleX MeetingFinder: select time suggestions for the scheduling poll

Vote

Vote with a view of your own calendar

Internal participants see their own appointments over the proposals and vote quickly and precisely.

Calendar overlay for internal participants
Automatic reminders for open polls
Dashboard with all running polls

Set the meeting

See the result and create the meeting directly

The organiser sees all votes at a glance and creates the meeting directly from the poll.

Overview of all votes
Separation of VIP and other participants
Notification of changes via workflow

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TimeFleX MeetingFinder: view the voting result and create the meeting

Frequently asked questions

MeetingFinder in detail

The most important questions about scheduling – just expand them.

How does the MeetingFinder differ from a classic scheduling poll?

The MeetingFinder is integrated into Outlook. An algorithm suggests suitable time slots, internal participants see their own appointments directly over the proposals, and the meeting is created straight from the result. There is no need to coordinate by e-mail or via external poll tools.

Can external people vote too?

Yes. Scheduling polls can be created for groups with internal and external participants. This lets you coordinate meetings with customers, partners or service providers just as easily as internal meetings.

What do VIP and optional participants mean?

You define who is indispensable for the meeting – such as the project lead – and who takes part optionally. This separation helps you keep track throughout the entire vote of which acceptances really matter.

What happens if someone does not vote?

Participants who have not responded to the scheduling poll by a defined time automatically receive a reminder. Changes to the poll are reported via workflow so that everyone stays up to date.

Can the MeetingFinder be adapted to our corporate design?

Yes. Colours and company logo can be adapted to your corporate identity, so that scheduling polls appear in your company's familiar look.

From the overview to the finished meeting

MeetingFinder views

MeetingFinder: overview of all polls — Overview of all polls

MeetingFinder: create a scheduling poll — Create a scheduling poll

MeetingFinder: select time suggestions — Select time suggestions

MeetingFinder: create the meeting after all votes — Create the meeting after all votes

MeetingFinder: create the meeting — Create the meeting

Try it for free

Try out TimeFleX!

Obtain a quick initial impression with our fully functioning online simulation.

Or would you prefer to try it out directly in your Microsoft environment?
Order our 30-day no-obligation demo and discover what TimeFleX can do for your organisation.

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A perfect match

Combine the MeetingFinder with the Group Calendar

With the Group Calendar you can see the availability of entire teams at a glance – both modules run in one installation.

Group Calendar

See the availability of entire teams in Outlook and Teams at a glance – with global search, permissions and combined rooms.

Personal consultation

Your contacts

We advise you personally and are happy to show you the MeetingFinder live in a webinar – with time for your questions. Reach us by phone, e-mail or via our contact form.