This is how desk scheduling works today

TimeFleX Desk Sharing

Our Desk Sharing module offers you a modern solution for booking desks. You can find and book the right desk in seconds per browser, Outlook plug-in, Teams plug-in or mobile.

Flexible and modern

TimeFleX - Desk Sharing

The situation with corona virus and current economic developments has led to many organisations shifting to a hybrid working model.

To support and implement this type of working model, companies are turning to one desk sharing solution in particular that fulfils all these requirements in the best possible way.

TimeFleX Solutions offers the Desk Sharing module as the ideal solution for organisations to implement the hybrid working model in a structured, organised and planned manner. The focus here is placed on user-friendliness (usability), effectiveness (time savings) and flexibility (location-independence).

The advantages for you

The advantages of Desk Sharing

  • Employer branding & image
    Boost staff loyalty to your organisation
  • Maximum Productivity
    Structured booking software allows for time-saving bookings
  • Comprehensive role system
    "Who" can book "when", "where" and "which" desk and "how often"
  • Optional check-in function
    Per NFC/RFID, QR code and NFC tag over our mobile app
  • Filter by feature
    Use the filter function to find the most suitable desk
  • Boost to internal synergies
    The exchange with colleagues means that new ideas can develop
  • Desk booking analysis
    Instant analysis of the floor occupancy rate
  • Employee Satisfaction
    A flexible working model that boosts workforce satisfaction

Compared to Outlook as a solution, the user benefits, for instance, from a 3D view of all floors, where they receive a complete overview of the free spaces available to them in an instant. 

In a zone, different booking policies and booking groups can be assigned to desks.  Booking policies might include the following, for example:  Check-in, maximum lead time for bookings, number of bookings per week per user and much more. 

Booking groups define access to zones, taking into account the booking policies for persons and groups.

Users also have the option to filter the desks according to certain equipment features in order to find the best suitable desk.

Optional hardware support

Our optional NFC/RFID-enabled booking panels support easy authentication of staff on check-in or while making ad-hoc bookings.

Icon Screwdriver


  • Size: 3.6" LCD screen
  • Resolution: 480 x 480
  • on-cell touch and 350 nits
  • Touch-capable: Yes
  • WLAN:  •WiFi 5
  • NFC: Yes
  • IO port: x1, Power-in; x1, ADB function
  • LED: Status LED lights up in 255 colours
  • Dimension: 90 mm x 90 mm x 13mm (3.54”x 3.54” x 0.51”)

Use our service terminal to obtain an overview of the spaces available in the reception area at your organisation, book a workspace there using the optional NFC function and benefit from a direct overview.

Icon Screwdriver

Service Terminal

  • Size: 32" monitor
  • Resolution: 1920 x 1080
  • Format: 16:9
  • Configurable in colour including company branding
  • Touch-capable: Yes
  • NFC: Yes 
  • Media outlet box: HDMI outlet: 1 x HDMI 1.4b
    HDCP support
    Fanless solid-state design
    LAN and Wi-Fi 
  • LED: Front status LED

Ideal integration into the existing infrastructure

Another positive aspect for organisations is the boost to their attractiveness in the employment market through the introduction of desk sharing and the associated option for "hybrid working".

On top of that, many people associate desk sharing with agility and a modern working environment.  Desk sharing can also make a positive contribution to employer branding & image.

These are just a few of the features that make TimeFleX Solutions so special. Experience the advantages of our Desk Sharing module in a one-on-one webinar and ensure more structure, flexibility, effectiveness and acceptance with TimeFleX Desk Sharing on your path to the new world of work.

Desk Sharing from anywhere

Desk Sharing views

You too can discover the diverse range of options offered by TimeFleX Solutions

The solution's other optional modules including Service Request, Group Calendar, MeetingFinder and Room Panel provide you with an all-in-one solution for your organisation.

Our mobile app for iOS and Android also contains these features.

Icon Chat

Do you have any questions concerning our product?

Then talk to us today!

We would also be delighted to demonstrate the features of our solution in detail in a webinar and answer any questions you may have in person.